July 2023

Dear Councillor,

I hereby give you notice that a meeting of Ropsley and District Parish Council will be held at Ropsley Hall on Monday 10 July at 7.15pm.  All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.

Public Forum:  The Parish Council meeting will be preceded at 7.00pm by a public forum for which Councillors are also asked to be present, at which members of the public may ask questions or make short statements to the Council.  Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman. 

N Gascoigne              Clerk to the Council.                                                     Date: Monday 3 July 2023

 1.          WELCOME REMARKS BY THE CHAIRMAN.

2.           TO RECEIVE APOLOGIES FOR ABSENCE AND TO RESOLVE TO ACCEPT REASONS GIVEN.

3.           TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN RELATION TO AGENDA ITEMS AND TO CONSIDER REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011.

4.           CO-OPTION

4.1         To co-opt a candidate to fill the casual vacancy remaining following the election on 4 May 2023.

5.           APPROVAL OF MINUTES.

5.1         To resolve to accept the Clerk’s notes of the Annual Parish Council meeting held on 18 May 2023

6.           DISTRICT AND COUNTY COUNCILLORS’ REPORTS

7.           CLERK’S REPORT

7.1         To note the contents of the Clerk’s Report with regards to actions from previous minutes. 

7.2         To consider the appointment of a Personnel Committee and other committees and working parties –                         Councillor Vaughan

7.3         To consider maintaining a register of Councillor training – Councillor Vaughan

8.           FINANCE.

8.1         To note income received as follows:

8.2         To resolve to approve expenditure as follows:

Payments Made:

Payments to be Made:

8.3         To resolve to approve the June bank reconciliation.

8.4         To note the budget monitoring statement showing expenditure and income against the 2022/23 budget to date.

9.           VOLUNTEERS

9.1         To consider a volunteer meeting – Councillor Marshall

9.2         To receive an update on Gardening Gang activity, including high-vis vests – Councillors Louth/Marshall.

9.3         To receive an update on Parish Council equipment – Councillor Louth

9.4         To consider Councillors views on future Parish Council projects – Councillor Marshall

10.         PLANNING

10.1       No planning applications received.

10.2       To note the following planning decisions:

10.2.1   S23/0257 Replacement of 8 non-original single glazed timber-framed windows, Corner House Farm, Main Street, Little Humby – Application withdrawn

10.2.2   S23/0639 Non-material Amendment for change in materials on elevations rear and side from render to brick as permitted by p/p S22/0959, 12 Grantham Road, Ropsley, Lincolnshire - Approved 30th May 2023

11.         HIGHWAYS

11.1       To note an update on traffic restrictions from LCC.

12.         CEMETERY

12.1       To receive an update on work needed in the cemetery – Councillor Louth.

12.2       To consider rewilding and planting of wildflower seeds.

13.         COMMUNITY UPDATES

13.1       To receive an update on the proposed Combined Activity calendar – Councillor Hughes      

13.2       To consider a calendar competition for 2023 – Councillor Marshall

13.3       To consider production of a newsletter – Councillor Marshall

13.4       To consider nominations for the SKDC Community Awards – Councillor Ward

13.5       To note correspondence regarding Paddock Close mowing.

13.6       To receive community updates from Councillors.

14.         CORRESPONDENCE.

14.1       To note all general correspondence circulated for information since the May meeting.

15.         CLERK RECRUITMENT

15.1       To resolve to move into closed session in accordance with the Public Bodies Act of 1960 due to the       confidential nature of matters to be discussed.

15.2       To consider Clerk recruitment following the resignation of the current Clerk.

16.         DATE OF NEXT MEETING. 

16.1       Monday 11 September 2023 at 7pm at Ropsley Hall.