Annual Parish Council Meeting 28th May 2024 7.45pm
Dear Councillor,
I hereby give you notice that the Annual Parish Council Meeting of Ropsley and District Parish Council will be held at Ropsley Hall on Tuesday 28th May 2024 at 7.45pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Public Forum: The Parish Council meeting will be preceded at 7.30pm by a public forum for which Councillors are also asked to be present, at which members of the public may ask questions or make short statements to the Council. Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman.
Clerk to the Council. Date: Saturday 18th May 2024
1. ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.
2. ELECTION OF VICE-CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.
3. WELCOME REMARKS BY THE CHAIRMAN.
4. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND TO RESOLVE TO ACCEPT REASONS GIVEN.
5. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN RELATION TO AGENDA ITEMS AND TO CONSIDER REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011.
6. APPROVAL OF MINUTES.
6.1 To resolve to accept the Clerk’s notes of the Parish Council meeting held on 30 April 2024.
7. ANNUAL PROCEDURES.
7.1 To consider the annual review of policies.
8. ANNUAL RETURN.
8.1 To appoint Chris Pilkington as the internal auditor for 2023/24.
8.2 To resolve to approve the Annual Governance Statement and to sign and date Section 1 of the Annual Return.
8.3 To resolve to approve the Accounting Statement for 2023/24 and to sign and date section 2 of the Annual Return.
8.4 To resolve to declare exemption from External Audit and to sign and date the Certificate of Exemption.
9. DISTRICT AND COUNTY COUNCILLORS’ REPORTS
10. CLERK’S REPORT
10.1 To note the contents of the Clerk’s Report with regards to actions from previous minutes.
10.2 To consider Councillor training requirements.
11. FINANCE.
11.1 To note income received as follows:
Remitter Purpose Amount £
Robert Holland Interment fees 70.00
11.2 To resolve to approve expenditure as follows:
Payments Made:
Payee Purpose Amount £
LRSP Lincs Road Safety Partnership 50.00
Autela Payroll Ltd Payroll services 73.73
Ropsley Viillage Hall
Tidy Gardens
Npower
Cloud Next
Employment costs
ICCM
Room Hire
Cemetery cutting
Electricity
Annual Hosting costs
May 2024
Annual membership
38.70
273.00
185.06
179.98
572.35
100.00
11.3 To resolve to approve the April bank reconciliation.
11.4 To note the budget monitoring statement showing expenditure and income against the 2024/25 budget to date.
12. PLANNING
12.1 To consider the following planning applications received since the last meeting:
12.1.1 There were no applications received.
12.2 To note the following planning decisions:
12.2.1 S24/0433 Reduce 3 x Cypress Trees and Horse Chestnut – Back Lane, Braceby NG34 0SZ – Approved 26th April 2024
12.2.2 S24/0449 Various tree works – College Farm, Braceby NG34 0SZ - Approved 26th April 2024
12.2.3 S24/0369 Re-use of existing traditional agricultural building for the provision of 2 dwellinghouses – Approved 1st May 2024
13. HIGHWAYS
13.1 To consider where the 30mph signs should be positioned.
13.2 To consider any updates from LCC re the various traffic and road issues raised.
14. CEMETERY
14.1 To review the Burial Ground fees for 2024/25.
14.2 To consider quotes for the remaining tree works.
15. COMMUNITY UPDATES
15.1 To consider any updates on future projects.
15.2 To receive an update on the Gardening Gang, and to consider the necessity of a storage container for the gardening equipment.
15.3 Application to Coronation Orchard Grant and the Woodland Trust.
15.4 To receive community updates from Councillors.
16. CORRESPONDENCE.
16.1 To note all general correspondence circulated for information since the April meeting.
17. DATE OF NEXT MEETING. The date for the next meeting is to be arranged.