Annual Parish Council Meeting Agenda 19th May 2025
Dear Councillor,
I hereby give you notice that the Annual Parish Council Meeting of Ropsley and District Parish Council will be held at Ropsley Hall on Monday 19th May 2025 at 7.45pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Public Forum: The Annual Parish Council meeting will be preceded at 7.00pm by the Annual Parish Meeting which is a public forum for which Councillors are also asked to be present, at which members of the public may ask questions or make short statements to the Council. Members of the public are welcome to stay for the Annual Parish Council meeting but may not participate unless invited to do so by the Chairman.
Clerk to the Council. Date: Saturday 10th May 2025
1. ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.
2. ELECTION OF VICE-CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.
3. WELCOME REMARKS BY THE CHAIRMAN.
4. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND TO RESOLVE TO ACCEPT REASONS GIVEN.
5. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN RELATION TO AGENDA ITEMS AND TO CONSIDER REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011.
6. APPROVAL OF MINUTES.
6.1 To resolve to accept the Clerk’s notes of the Parish Council meeting held on 10th March 2025.
7. ANNUAL PROCEDURES.
7.1 To consider the annual review of policies.
8. ANNUAL RETURN.
8.1 To appoint the internal auditor for 2024/25.
8.2 To resolve to approve the Annual Governance Statement and to sign and date Section 1 of the Annual Return.
8.3 To resolve to approve the Accounting Statement for 2024/25 and to sign and date section 2 of the Annual Return.
8.4 To resolve to declare exemption from External Audit and to sign and date the Certificate of Exemption.
9. DISTRICT AND COUNTY COUNCILLORS’ REPORTS
10. CLERK’S REPORT
10.1 To note the contents of the Clerk’s Report with regards to actions from previous minutes.
11. FINANCE.
11.1 To note income received as follows:
Receipts received:
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Remitter |
Purpose |
Amount £ |
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Cemetery fees Cemetery fees Cemetery fees Cemetery fees SKDC SKDC Hedgehog gates |
EROB fees Burial fees Burial fees Memorial erection Precept Community Cleaner Grant Donations |
135.00 270.00 135.00 75.00 14,250.00 466.32 25.00
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11.2 To resolve to approve expenditure as follows:
Payments Made:
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Payee |
Purpose |
Amount £ |
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Employment costs ICO Ropsley Village Hall Community Heartbeat Tidy Gardens ICCM Autela Payroll Services Cloud Next Employment costs Tidy Gardens
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March 2025 Annual subscription Room Hire Defibrillator spares Cemetery maintenance March Annual subscription Payroll costs Annual subscription April 2025 Cemetery maintenance April
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605.10 47.00 11.25 198.36 546.00 105.00 94.56 60.00 630.70 273.00
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11.3 To resolve to approve the April bank reconciliation.
11.4 To note the budget monitoring statement showing expenditure and income against the 2025/26 budget to date.
11.5 To agree to the National Minimum Wage increase to £12.21 per hour.
11.6 To agree the request from Braceby Church for £100 grass cutting grant
12. PLANNING
12.1 To consider the following planning applications received since the last meeting:
12.1.1 S25/0394 Amend roof specification – Brookfield, Little Humby NG33 4HW
12.1.2 S25/0622 Remove 2 ash trees – The Cemetery, Ropsley
12.2 To note the following planning decisions:
12.2.1 S25/0394 Amend roof specification – Brookfield, Little Humby NG33 4HW approved 9th May 2025
13. HIGHWAYS
13.1 To report on advisory 20mph speed zone and yellow lines possibility.
13.2 To consider any updates from LCC re the various traffic and road issues raised.
13.3 To consider the installation of speed bumps on High Street, Ropsley
14. CEMETERY
14.1 To discuss any matters concerning the cemetery.
14.2 To discuss the mowing of the war memorial
15. COMMUNITY UPDATES
15.1 To receive an update on the power supply to the Christmas Tree.
15.2 To receive an update on the storage container siting for the gardening equipment.
15.3 To whether a watering rota is required for the Coronation Orchard Grant trees
15.4 To report on the Hedgehog Scheme Gates
15.5 To report on the overseeing of the defibrillators
15.6 To report on the 2025 Calendars
15.7 To Discuss the Community Emergency Plan
15.8 LCC sand and aqua bags availability
15.9 To discuss the proposed Battery Storage facility at Aisby
15.10 To discuss membership of CPRE
15.11 To receive any other community updates from Councillors.
16. PARISH COUNCIL VACANCY
16.1 To discuss a future drop-in meeting
17. CORRESPONDENCE.
17.1 To note all general correspondence circulated for information since the January meeting.
18. DATE OF NEXT MEETING. The date for the next meeting is to be arranged.