July 2020

Minutes of the Extraordinary Meeting of Ropsley & District Parish Council held virtually via Zoom Video Conference on Monday, 6 July 2020

No members of the public were in attendance.  The meeting opened at 7.33pm

1.  WELCOME REMARKS BY THE CHAIRMAN (20/19)

The Chairman welcomed Members to the meeting and thanked them for their attendance.  Those in attendance, the Vice-Chair, Councillor Marshall, Councillors Gosbee, Rowbotham and Sentance and the Clerk Mrs Gascoigne.

2.  APOLOGIES:  TO RECEIVE APOLOGIES FOR ABSENCE AND TO RESOLVE TO ACCEPT REASONS GIVEN (20/20)

Councillors Leslie, Porter and Reeves were not in attendance.

3.  DECLARATIONS OF PECUNIARY INTEREST AND REQUESTS FOR DISPENSATION (20/21)

No declarations of interest or requests for dispensations were received.

4.  BANK MANDATE (20/22)

4.1  The Chairman proposed that the Council resolve the following as required by HSBC in order to amend the bank mandate:

• That a bank account be continued with HSBC UK Bank PLC and the bank is authorised to -
• Pay all cheques and act on other instructions for payment signed on behalf of the Council by any two signatories excluding the Clerk.
• Deliver any item held on behalf of the Council by the bank in safe keeping against the written receipt or instructions of the Clerk.
• Accept the Clerk as fully empowered to act on behalf of the Council in any other transaction with the bank.
• Accept the Clerk as fully empowered on behalf of the Council to enter into at any time any agreements for or relating to electronic and/or telephone banking services and to delegate (including the power to sub delegate) the operation of the services as set out in the terms and conditions governing the services and the Council acknowledges that the bank shall be entitled to act upon all instructions received in respect of the Services until notified otherwise in writing by the Council.
• That the Council agrees that any debt incurred to the bank under this authority shall in the absence of written agreement with the bank to the contrary be repayable on demand.
• That the Clerk (the Proper Officer) is authorised to supply the bank as and when necessary with lists of persons authorised to sign, give receipts and act on behalf of the Council and that the bank may rely upon such lists.
• That these resolutions be communicated to the bank and remain in force until changed by a resolution of the Council and a copy, certified by the Chief Executive and the Proper Officer is received by the Bank.
• That the Council accepts the account and banking relationship with the bank will be governed by and subject to business banking terms and conditions as amended from time to time together with any terms and conditions in respect of any specific products and services requested by the Council from time to time.
• That the Clerk is both the Chief Executive and Proper Officer of the Council for the purpose of the mandate.
  Resolved: To pass the resolutions as laid out in the mandate.

5.  DATE OF NEXT MEETING (20/23)

5.1  The next meeting to take place on Monday 13 July via Zoom.  The Chairman closed the meeting at 7.39pm.