June 2020

Dear Councillor,

I hereby give you notice that the Annual Parish Council Meeting of Ropsley Parish Council will be held virtually via Zoom video conference on Monday 15th June 2020 at 7.30pm.  All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.

Public Forum:  The Parish Council meeting will be preceded by a public forum for which Councillors are also asked to be present, at which members of the public may ask questions or make short statements to the Council.  Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman.  Members of the public can join the meeting via Zoom using meeting ID 721 7406 6693 and password 4i5j9f.  Alternatively, please contact the Clerk for an email invitation to the meeting. 

N Gascoigne    Clerk to the Council.                                                     Date:  Tuesday 9 June 2020

1.            ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.

2.            ELECTION OF VICE-CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.

3.            WELCOME REMARKS BY THE CHAIRMAN.

4.            APOLOGIES:  TO RECEIVE APOLOGIES FOR ABSENCE AND TO RESOLVE TO ACCEPT REASONS GIVEN.

5.            TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN RELATION TO AGENDA ITEMS AND TO CONSIDER REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011.

6.            APPROVAL OF MINUTES.

6.1          To resolve to accept the Clerk’s notes of the Parish Council Meetings held on 9th March 2020 and 8th June 2020.

7.            ANNUAL PROCEDURES.

7.1          To consider the Annual Review of Policy Documentation. 

7.2          To approve the renewal of the insurance policy in accordance with the three-year agreement with Came and Co at a cost of £767.13 further to the Council’s provisional approval by email of 5 May 2020.

8.            ANNUAL RETURN. 

8.1          To approve the appointment of Mrs Carol Mackenzie as Internal Auditor to the Council further to the Council’s provisional approval by email of 1 May 2020.

8.2          To consider the Internal Audit Report for 2019/20. 

8.3          To resolve to approve the Annual Governance Statement and to sign and date Section 1 of the Annual Return.  

8.4          To resolve to approve the Accounting Statement for 2019/20 and to sign and date section 2 of the Annual Return.

8.5          To resolve to declare exemption from External Audit and to sign and date the Certificate of Exemption.

9.            FINANCE.

9.1          To note income received as follows:

9.2          To resolve to approve expenditure as follows:

Payments Made:

                Payments to be Made:

9.3          To resolve to approve the May bank reconciliation.

9.4          To note the budget monitoring statement showing expenditure and income against the 2020/21 budget to date. 

9.5          To note the VAT126 reclaim in the amount of £185.48

9.6          To resolve to approve the application for the Coronavirus Business Support Grant of £10k from InvestSK and the application for £410 from Lincolnshire County Councillor Hill’s Coronavirus Community Fund.  To note the level of reserves and to consider earmarking of reserves for future projects.

10.          CLERK’S REPORT.

10.1        To note the contents of the Clerk’s Report with regards to actions from previous minutes. 

11.          PLANNING.

11.1        To note that application S20/0166 re Sycamore Cottage at Sapperton was withdrawn by the applicant.

11.2        To note or consider the following planning applications and decisions:

S20/0055 Erection of single storey extension and alterations to dwelling, erection of detached garage Claylands Main Street Little Humby NG33 4HW, 13 March 2020 Granted

11.3        S20/0032 Variation of Condition 2 of planning permission S15/3225, Graygarth 22 Chapel Hill Ropsley NG33 4BP, 13 March 2020 Granted

11.4        S20/0292 T1 Cedar- Reduce cedar on the side of the drive by 40% or nearest growth point, shape sides to match, The Birches 18 High Street Ropsley Lincolnshire NG33 4BE, 13th March 2020 Work Allowed

11.5      S20/0161 T1/T2 - Lime/Sycamore - Reduce away from the superstructure of the building to provide 2.5m clearance to the building, remove the lowest primary branch south on the lime (T1) tree T3 - Cupressus - partially windthrown and leaning heavily east - Fell  T4 - Sycamore - Causing significant shade and damage to stone wall - Re-pollard where previously cut (approximately 2m above ground level), Rectory Cottage  42 High Street Ropsley NG33 4BE, 13 March 2020 Work Allowed

11.6        S20/0042 Proposed erection of 3 detached houses and garages including vehicular accesses and associated site works Location: 23-25 The Ropsley Fox, Grantham Road, Ropsley, NG33 4BX, 16 April 2020 Granted

S20/0427 Change of use from a Public House to form 3 residential units with additional car ports. Location: 23-25 The Ropsley Fox, Grantham Road, Ropsley, NG33 4BX, 7 May 2020 Granted

11.7        S20/0596 5-day notice for works to tree in a conservation area Location: College Farm, Village Street, Braceby, Lincolnshire, NG34 0SZ Tree can be removed

11.8        S20/0659 Erection of single storey dwelling, 38 High Street, Ropsley, NG33 4BE, Outline Planning Permission.  Decision pending.

11.9        S20/0478 Single storey rear extension SECOND SCHEDULE Location: 54 High Street Ropsley NG33 4BE, 22nd May 2020 - Certificate of Lawful Development

12.          NEIGHBOURHOOD PLAN

12.1        To receive an update on the Neighbourhood Plan.

12.2        To resolve to approve the Neighbourhood Plan Consultation Statement (CS) and the Basic Conditions Statement (BCS).

13.          HIGHWAYS.

13.1        To receive an update from the parish inspection with LCC Highways on 12 March 2020.  

13.2        To note correspondence regarding Ropsley footpath PF18.

13.3        To note correspondence from Anglian Water regarding strategic pipelines.

14.          CEMETERY

14.1        To receive an update on the Cemetery.

14.2        To review the Burial Ground fees for 2020/21.

15.          COMMUNITY UPDATES

15.1        To receive updates on community initiatives in response to the COVID-19 Pandemic, including the Best Kept Garden competition, Strange Times and other initiatives.

15.2        To receive an update on the village sign.

15.3        To receive community updates from Councillors.

16.          CORRESPONDENCE.

16.1       To note all general correspondence circulated for information since the March meeting.

17.          STAFFING.

17.1       To resolve to move into closed session, in accordance with the Public Bodies Act 1960, due to the nature of matters to be discussed.

17.2       To resolve to approve the Clerk’s contract of employment.

18.          DATE OF NEXT MEETING. 

18.1       Monday 13 July via Zoom video conference.