Annual Parish Council Meeting Agenda
Dear Councillor,
I hereby give you notice that the Annual Parish Council Meeting of Ropsley and District Parish Council will be held at Ropsley Hall on Thursday 18 May 2023 at 7.15pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Public Forum: The Parish Council meeting will be preceded at 7.00pm by a public forum for which Councillors are also asked to be present, at which members of the public may ask questions or make short statements to the Council. Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman.
Clerk to the Council. Date: Friday 12 May 2023
1. ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.
2. ELECTION OF VICE-CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.
3. WELCOME REMARKS BY THE CHAIRMAN.
4. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND TO RESOLVE TO ACCEPT REASONS GIVEN.
5. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN RELATION TO AGENDA ITEMS AND TO CONSIDER REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011.
6. APPROVAL OF MINUTES.
6.1 To resolve to accept the Clerk’s notes of the Parish Council meeting held on 22 March 2023.
7. ANNUAL PROCEDURES.
7.1 To consider the annual review of policies.
8. ANNUAL RETURN.
8.1 To consider the Internal Audit Report for 2022/23.
8.2 To resolve to approve the Annual Governance Statement and to sign and date Section 1 of the Annual Return.
8.3 To resolve to approve the Accounting Statement for 2023/23 and to sign and date section 2 of the Annual Return.
8.4 To resolve to declare exemption from External Audit and to sign and date the Certificate of Exemption.
9. DISTRICT AND COUNTY COUNCILLORS’ REPORTS
10. CLERK’S REPORT
10.1 To note the contents of the Clerk’s Report with regards to actions from previous minutes.
10.2 To consider co-option to the two casual vacancies arising following the uncontested elections on 4 May and the resignation of Councillor Rowbotham.
10.3 To consider Councillor training requirements.
11. FINANCE.
11.1 To note income received as follows:
|
Remitter |
Purpose |
Amount £ |
|
SKDC |
Precept 2022/23 |
13,210.00 |
|
HMRC |
VAT Rebate |
606.39 |
11.2 To resolve to approve expenditure as follows:
|
Payee |
Purpose |
Amount £ |
|
Ryobi Ltd |
Battery mower and strimmer |
219.99 |
|
Autela Payroll Ltd |
Payroll services |
69.31 |
|
Employment costs |
April 2023 |
634.00 |
|
Npower |
Telephone box electricity |
115.60 |
|
HSBC |
Bank charges |
5.00 |
|
Shaw & Sons |
Grants of Exclusive Right of Burial |
153.60 |
|
Cloudnext |
.gov.uk domain and email hosting |
191.98 |
|
ICCM |
Annual membership |
95.00 |
Payments to be Made:
|
Payee |
Purpose |
Amount £ |
|
Tracey Broughton |
Internal Audit |
75.00 |
|
Campaign for the Protection of Rural England |
Annual Fee |
36.00 |
11.3 To resolve to approve the April bank reconciliation.
11.4 To note the budget monitoring statement showing expenditure and income against the 2022/23 budget to date.
12. PLANNING
12.1 To consider the following planning applications:
12.1.1 S23/0670 Application for approval of Reserved Matters relating to layout, scale, appearance and landscaping in connection with outline application no. S20/0659 (Erection of single storey dwelling), 38 High Street, Ropsley, Lincolnshire, NG33 4BE.
12.2 To note the following applications on which no comment was made:
12.2.1 S23/0257 Replacement of 8 non-original single glazed timber-framed windows on the east and west elevations, Corner House Farm, Main Street, Little Humby, Lincolnshire, NG33 4HW
13. HIGHWAYS
13.1 To note correspondence regarding mowing of the verges on Paddock Close.
13.2 To consider correspondence regarding tidying of roads and verges.
14. CEMETERY
14.1 To review the Burial Ground fees for 2023/24.
14.2 To consider quotes received for mowing of the cemetery.
14.3 To receive an update on the Gardening Gang volunteers, and to consider storage of gardening equipment.
14.4 To consider a logo for volunteers.
15. COMMUNITY UPDATES
15.1 To consider an application for Shared Prosperity Fund grant for Braceby phone box.
15.2 To consider the Force Priority Setting return.
15.3 To receive community updates from Councillors.
16. CORRESPONDENCE.
16.1 To note all general correspondence circulated for information since the March meeting.
17. DATE OF NEXT MEETING.
17.1 Monday 10 July at 7pm at Ropsley Hall.