Agenda September 2023
Dear Councillor,
I hereby give you notice that a meeting of Ropsley and District Parish Council will be held at Ropsley Hall on Monday 11 September at 7.15pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Public Forum: The Parish Council meeting will be preceded at 7.00pm by a public forum for which Councillors are also asked to be present, at which members of the public may ask questions or make short statements to the Council. Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman.
N Gascoigne Clerk to the Council. Date: Monday 4 September 2023
1. WELCOME REMARKS BY THE CHAIRMAN.
2. TO RECEIVE APOLOGIES FOR ABSENCE AND TO RESOLVE TO ACCEPT REASONS GIVEN.
3. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN RELATION TO AGENDA ITEMS AND TO CONSIDER REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011.
4. APPROVAL OF MINUTES.
4.1 To resolve to accept the Clerk’s notes of the Annual Parish Council meeting held on 10 July 2023.
5. DISTRICT AND COUNTY COUNCILLORS’ REPORTS
6. CLERK’S REPORT
6.1 To note the contents of the Clerk’s Report with regards to actions from previous minutes.
6.2 To ensure all Councillors are able to access their .gov.uk email addresses.
6.3 To consider the Personnel Committee Terms of Reference.
7. FINANCE.
7.1 To note income received as follows:
Remitter Purpose Amount £
Cemetery fees EROB and Interment 140.00
7.2 To resolve to approve expenditure as follows:
Payments Made:
Payee Purpose Amount £
Tidy Gardens Cemetery grounds maintenance 546.00
BHIB Ltd Insurance 2022/23 722.98
Ropsley Hall Community Room hire 42.30
Clerk’s Expenses Recruitment advert LCC 49.00
Autela Payroll services 64.02
Employment Costs July 2023 610.15
HSBC Bank charges July 2023 5.00
Councillor’s Expenses Councillor Marshall High Vis Vests 115.08
Stuart Beeston Lawnmower servicing 240.00
Tidy Gardens Cemetery grounds maintenance 546.00
SKDC Election expenses 142.33
Community Heartbeat Trust Defibrillator Consumables 56.34
Employment Costs August 2023 583.15
HSBC Bank Charges August 2023 5.00
7.3 To resolve to approve the August bank reconciliation.
7.4 To note the budget monitoring statement showing expenditure and income against the 2022/23 budget to date.
8. VOLUNTEERS
8.1 To receive an update on the volunteer meeting and activity – Councillor Marshall
8.2 To receive an update on the garage application and to consider storage of equipment.
9. PLANNING
9.1 To note the following planning applications on which no comments were made:
9.1.1 S23/1452 Extensions and alterations to existing house. Conversion of existing outbuilding into a residential annex, 1 Peck Hill, Ropsley, Lincolnshire, NG33 4BL
9.1.2 S23/1343/44 and 46 Submission of details reserved by Condition 6 (Archaeology) of planning permission S20/2222, Condition 5 (Archaeology) of planning permissions S20/2179 and S20/2221. Location: Manor Farm, Great Humby, NG33 4HW
9.2 To note the following planning decisions:
9.2.1 S23/1155 Side roof extension and ground floor rear extension and new portico, 22 Church Lane Ropsley NG33 4BD Approved: 16th August 2023
9.2.2 S23/0670 Application for approval of Reserved Matters relating to layout, scale, appearance and landscaping in connection with outline application no. S20/0659 (Erection of single storey dwelling), 38 High Street Ropsley Application Withdrawn 4th July 2023
10. HIGHWAYS
10.1 To consider correspondence with Anglian Water regarding vehicle speeds.
10.2 To consider correspondence from LCC regarding a Highways and Drainage survey.
11. CEMETERY
11.1 To receive an update on work needed in the cemetery – Councillor Louth.
11.2 To consider rewilding and planting of wildflower seeds.
12. COMMUNITY UPDATES
12.1 To consider potential Parish Council major projects – Councillor Ward
12.2 To receive an update on the proposed Combined Activity calendar – Councillor Hughes
12.3 To receive an update on the calendar competition for 2023 – Councillor Marshall
12.4 To consider content for the Autumn newsletter – Councillor Marshall
12.5 To consider high speed broadband applications for the Parish.
12.6 To receive community updates from Councillors.
13. CORRESPONDENCE.
13.1 To note all general correspondence circulated for information since the July meeting.
14. CLERK RECRUITMENT
14.1 To resolve to move into closed session in accordance with the Public Bodies Act of 1960 due to the confidential nature of matters to be discussed.
14.2 To approve the appointment of Andrew Jones as Clerk & RFO.
14.3 To approve the purchase of a Parish Council laptop for the Clerk’s use, at a cost of up to £500.
15. DATE OF NEXT MEETING.
15.1 Monday 13 November 2023 at 7pm at Ropsley Hall.