Agenda - Annual Parish Council Meeting May 2021
Dear Councillor,
I hereby give you notice that the Annual Parish Council Meeting of Ropsley Parish Council will be held virtually via Zoom video conference on Thursday 6 May 2021 at 7.00pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Public Forum: The Parish Council meeting will be preceded by a public forum for which Councillors are also asked to be present, at which members of the public may ask questions or make short statements to the Council. Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman. Members of the public can join the meeting via Zoom using Meeting ID: 881 3407 9951 and Passcode: 602755. Alternatively, please contact the Clerk for an email invitation to the meeting.
N Gascoigne Clerk to the Council. Date: Thursday 29 April 2021
1. ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.
2. ELECTION OF VICE-CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE.
3. WELCOME REMARKS BY THE CHAIRMAN.
4. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND TO RESOLVE TO ACCEPT REASONS GIVEN.
5. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN RELATION TO AGENDA ITEMS AND TO CONSIDER REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT 2011.
6. APPROVAL OF MINUTES.
6.1 To resolve to accept the Clerk’s notes of the Parish Council Meeting held on 8 March.
7. ANNUAL PROCEDURES.
7.1 To consider the Annual Review of Policy Documentation.
8. ANNUAL RETURN.
8.1 To consider the Internal Audit Report for 2020/21.
8.2 To resolve to approve the Annual Governance Statement and to sign and date Section 1 of the Annual Return.
8.3 To resolve to approve the Accounting Statement for 2020/21 and to sign and date section 2 of the Annual Return.
9. DISTRICT AND COUNTY COUNCILLORS’ REPORTS
10. CLERK’S REPORT
10.1 To note the contents of the Clerk’s Report with regards to actions from previous minutes.
11. FINANCE.
11.1 To note income received as follows:
Remitter Purpose Amount £
Carlton Scroop PC (2020/21) Contribution to Zoom Costs Feb-Mar 12.00
SKDC Precept 2021/22 12,500.00
Robert Holland Funeral Directors Burial fees 135.00
11.2 To resolve to approve expenditure as follows:
Payments Made:
Payee Purpose Amount £
Wave (2020/21) Cemetery water 36.82
Clerk’s Expenses (2020/21) Zoom Jan – March 43.17
Clive Keeble (2020/21) Neighbourhood Plan consultancy 249.00
Printhub (2020/21) Neighbourhood Plan printing 42.55
Ternex Village sign 50% deposit 1,056.00
LALC Annual subscription 2021/22 248.78
Information Commissioner’s Office ICO Registration 2021/22 35.00
Employment Costs April 2021 485.45
ICCM Membership fees 2021/22 95.00
Payments to be Made:
Payee Purpose Amount £
Employment Costs May 2021 TBC
Councillor Gosbee Fuel Costs TBC
11.3 To resolve to approve the April bank reconciliation.
11.4 To note the budget monitoring statement showing expenditure and income against the 2021/22 budget to date.
11.5 To note the VAT126 reclaim for 2020/21.
12. PLANNING
12.1 To note the following planning decisions:
S21/0336 Erection of double garage, 19 Grantham Road Ropsley NG33 4BX Granted 19 April 2021
12.2 S20/2170 Erection of front extension, The Cottage The Green Little Humby NG33 4HW Granted 9 April 2021
12.3 S21/0601 Works to apple tree, 29 High Street Ropsley NG33 4BQ, Works allowed 29 April 2021
12.4 To note the following planning application on which no comments were made:
S21/0131 Replacement of rain water goods, Church Farmhouse , Village Street, Braceby, NG34 0TA
12.5 To consider the following planning applications:
S21/0761 Extension and alterations to dwelling, Fentonleigh, 14 Church Lane, Ropsley, NG33 4DA
12.6 PL/0054/21 To vary condition 25 of planning permission S12/0158/CM to extract using modern blasting techniques, Ropsley Quarry, Long Hollow Lane, Ropsley.
13. NEIGHBOURHOOD PLAN
13.1 To receive an update on the Neighbourhood Plan.
13.2 To consider engaging Clive Keble for ad hoc Neighbourhood Plan consultancy.
14. HIGHWAYS
14.1 To receive an update on drainage matters in the village.
14.2 To receive an update regarding speeding traffic in Ropsley and to consider creation of a Community Speedwatch scheme.
14.3 To receive an update on verges at Ropsley Hall.
15. CEMETERY
15.1 To review the Burial Ground fees for 2021/22.
16. COMMUNITY UPDATES
16.1 To consider the recommendation of Councillor Marshall that the quote for village gates from Glasdon in the amount of £4,660 ex VAT and installation by JC Groundworks in the amount of £1,100 be approved.
16.2 To receive an update on the village sign.
16.3 To resolve to adopt the phone box at Braceby at a cost of £1.
16.4 To receive an update on the Best Kept Garden competition.
16.5 To consider correspondence regarding internet access at Ropsley Hall.
16.6 To consider a request for the Council to provide allotments.
16.7 To receive community updates from Councillors.
17. CORRESPONDENCE.
17.1 To note all general correspondence circulated for information since the March meeting.
17.2 To note correspondence from Keep Britain Tidy regarding the Great British Spring Clean.
18. STAFFING.
18.1 To note the Clerk’s appraisal, and to consider the Clerk’s proposed office hours.
19. DATE OF NEXT MEETING.
19.1 Monday 12 July at 7pm at Ropsley Hall.